IOP Congress Hotel Accommodation in Lucca


Go to the Registration and Hotel Request Form

See the Hotel Map

HOTEL BOOKING TERMS & CONDITIONS
Amanda Eventz, Official Housing Partner of 19TH IOP World Congress, has reserved a number of rooms in various first category hotels (4* and 3* stars) that have been carefully selected for your convenience, centrally located in Lucca (some hotels ideally located at walking distance, some others within 2,5 km from the congress venues).
Reservations can be made online together with your registration to the congress: the reservation section will show hotel availability and the applicable rates.

Since in September is peak season in Lucca, please do not hesitate to define your hotel booking on line preferably within the beginning of next June.

ROOM RATES
All rates quoted are the lowest available for standard rooms during the period of the congress. Hotel room rates are mentioned per night per room including the current VAT rate of 10%. Breakfast is included, unless otherwise mentioned. Remaining payments such as city taxes and personal accounts are payable directly at the hotel in EUR. As per standard hotel policies and procedures, delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
A minimum one night’s deposit must be paid at time of booking to guarantee reservation.
The negotiated rates are valid up to 45 working days prior to the Congress start date. After this, accommodation is subject to availability and rates are subject to an increase. Rates may increase at any time without notice due to changes in government charges, taxes or levies.

TERMS OF PAYMENTS
Deposits are payable in EUR and prices all include all applicable taxes.
Reservation and Payment For bookings up to 5 rooms: a deposit payment for the first night must accompany your reservation. Your booking will be confirmed upon receipt of your hotel deposit. The deposit will be paid by wire transfer or giving us by email your credit account data authorizing for charge for the amount due for deposit.
This prepaid deposit will be deducted from your final hotel invoice when checking out from the hotel.
Should you wish to make a hotel booking for 6 rooms or more, we kindly ask you to send an email to iop2018@amandaeventz.com 

SPECIAL REQUIREMENTS AND GENERAL INFO
Special requirements (as double room, twin room, smoking room) concerning the hotel rooms will be available upon request and cannot be guaranteed.
Standard check in time at hotels is 14:00 hrs. Check-out time is 10:00 hrs. Should you need a guaranteed early arrival (before 14:00 hrs.) or a late departure (after 10:00 hrs.), an additional night is required to be booked and paid for. 

CANCELLATION POLICY
Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to Amanda Eventz in writing (email, letter or fax). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly.
In the event of cancellation up to 45 working days before the arrival date, deposits will be refunded less EUR 50,00 for administrative costs. After this date, no refunds will be possible. In the event of late cancellations after 30 working days prior to the arrival dates, Amanda Eventz reserves the right to charge the full stay for cancelled rooms, cancelled nights or no-shows, if the hotel room cannot be resold. In case of a no show, the hotel will guarantee your room until 10:00 hrs the day after your check in date. A handling fee of EUR 50,00 per hotel room will be charged for every hotel modification received after August 20th, 2018.

VOUCHER
Upon hotel booking confirmation and deposit payment, you will receive the Hotel voucher for your own convenience. In order to facilitate the reservation procedure, we kindly ask you to take note of your reference number and refer to this number in all correspondence with us. Please bring the hotel voucher with you, as it will serve as proof of your reservation at the hotel and deposit.

HOSTELS AND HOTEL ACCOMMODATION FOR STUDENTS
For accommodation in hostels or students houses, please contact directly the Housing Bureau Amanda Eventz by email:
iop2018@amandaeventz.com

It will be our best care to check availability and rates upon request.

 

Liability Disclaimer
No right to further claims or waiving of fees will be possible should the IOP be obliged to alter the programme of the Congress.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the IOP shall be entitled to cancel or modify the dates of the event. Delegates shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

All delegates are urged to take personal travel insurance.
The IOP will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatsoever, unless there has been a fault, intent or deliberate recklessness on the part of IOP

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Milan, Italy (President) / Osaka, Japan (Secretary)
http://iopworld.org

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